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PARTNERS

ADVENTURE CONCEPT

• What is Adventure Racing: https://www.youtube.com/watch?v=occW94DgWT4&t=17s

• Adventure racing is a multi-discipline endurance sport where competitors compete in teams, navigating from control point to control point in a number of disciplines.

• Disciplines include: mountain biking, trekking, kayaking and orienteering.

• Teams are expected to navigate using a map and landmarks.

• Teams must be able to operate in harsh remote environments in all weather conditions.

• Teams travel throughout the night.  They can decide if, when and where to rest.

• The first team to complete the whole course, with all the control points visited will be declared the winner.

• Teams are required to complete the entire distance together (always within hearing and visual distance of each other), helping and assisting each other.

• Teamwork and team dynamics are essential. A detailed understanding of your teammates and of your own capabilities is essential.

TEAM FORMAT

• Teams of 4 members.

• There will be three categories: SUB JUNIOR (Primary school teams), JUNIOR (teams 15 years old and under), SENIOR (teams 19 years old and under)

• All team members in a team must be from the same school.

• Only mixed teams will be in contention for official positions. The teams must consist of both Male and Female members.

• All schools team are welcome to participate in the SA championship. Teams do not have to Qualify.

TEAMS ENTERED

PRIMARY SCHOOLS TEAMS:

1. OUTJIES EN BOUDJIES: Ezaan Husselmann / Daniela Popovic / Simon Kilian / Liam Parsons
2. AWESOME FOURSOME: Taryn Hurly / Keegan Mattheus / Sam Underwood / Jared Marshall-Coles
3. VERTICALLY CHALLENGED: Megan Emslie / Teo Bosazza / Connor Timmins / Josie Price
4. THE ADVANCED: Jack Hayman / Jordan Mclaren / Tiaan Potgieter / Hannah van Ketz

DISTANCE

• Sub Junior teams: approximately 37 km

• Junior teams: approximately 54 km. 

• Senior teams: approximately 76 km

• All teams should be able to finish before sunset Saturday night.

DISCIPLINES

• Mountain biking – teams should be prepared for a range of riding including single track, steep hills, gravel roads and sealed roads.

• Trekking – will involve traveling by foot through rugged and diverse terrain.

• Kayaking – kayaking will be on a dam. Details will be outlined at race briefing. Kayaks will be provided by race organisers. Teams can bring their own paddles. Teams can also use Kinetic paddles. Mail the organiser to reserve paddles.

• Orienteering – orienteering is an extremely important part of the race. The course is not marked and teams are required to navigate using map and compass. 

LOCATION

• Aldam Holiday Resort & Conference Centre, between Ventersburg and Winburg.

• Website:  www.aldamestate.co.za

• Location link: http://www.aldamestate.co.za/5

ACCOMMODATION

• Aldam Holiday Resort & Conference Centre.

• Website:  www.aldamestate.co.za

• All accommodation bookings at : reception1@aldamestate.co.za or contact resort directly at: 057 652 2200.

• Payments via EFT. Banking details will be provided at time of booking.

• All accommodation for two night stay (Friday and Saturday night) bookings only. No single night bookings.

• Luxury Self Catering Chalets 6 sleepers -  R 3330 for the weekend.

• Standard Self Catering Chalets 6 sleepers - R 2500 for the weekend.

• Standard Self Catering Chalets 4 sleepers - R 2050 for the weekend.

• Rooms en-suite Self Catering 2 beds: R 1700 for the weekend.

• Conference Rooms complex sleeps 40: R 13000 for the weekend

• Camping stands 6 people: R 550 for the weekend. Three ablution blocks and power points in camping area.

 

DATES

• 28 - 30 September 2018

TIMES

• Friday 28 September:  Accommodation check in and camping set up.        

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• Saturday 8 September 6h30: Event start
• Saturday 8 September 18h00: Braai (Only applicable for persons who booked weekend catering option)
• Saturday 8 September 19h00: Awards ceremony

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• Sunday 9 September 08h00: Breakfast (Only applicable for persons who booked weekend catering option)

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  Friday 28 September 14h00:  Accommodation check in.       

• Friday 28 September 20h00: Team briefing.

• Friday 28 September 21h00: Parents and marshal briefing.

• Saturday 29 September 6h30: Event start

• Saturday 29 September 19h00: Awards ceremony

• Sunday 30 September 08h00: Teams depart

 

 

ENTRY FEE

• R 2800 per team of four members.

• All team members will receive an Event shirt.

• All team members will receive a finishers medal.

• S. Muller
  Standard Bank
  Rivonia branch, branch code 001255
  Account number 420 104 496

• Mail  proof of payment to bio@netactive.co.za. Use name and surname as reference

• Entries for the SA Schools Championship (inclusive of event shirt) closes 17 September 2018.

• Entries for the SA Schools Championship (exclusive of event shirt) closes 24 September 2018.

• No refund of entry fee at any stage.

• No transfers of entry fees to any future event.

• Team substitutions can still be made until 24 September 2018. No charge for this.

RE-SUPPLY BOXES

• Teams don't need a support crew, the organisers will logistically support the teams.

• Teams will need to plan meticulously all their equipment and sustenance, and then pack them into their re-supply boxes.

• The use of re-supply boxes makes it easier for teams to compete on an even playing field.

• Teams will receive 2 waterproof re-supply boxes (depending on route) at the start in which to pack gear and food.

• Size of the re-supply box is - 160 liter. (81 cm long * 37 cm wide * 40 cm high).

• Only boxes supplied by the organizers may be used, teams can't use their own re-supply boxes.

• The organizers will move these boxes to various points on the route.

• Boxes will be available at designated transition areas somewhere on route. The position of these transition areas will be indicated in the adventure book.

• Re-supply boxes needs to be secured with cable ties by the teams before being moved by the organisers.

MAPS

• Maps supplied will be 1:50 000 topographical maps. 

• Google maps may also be used by organiser.

• Route will be given out as course progresses. 

• Waterproofing of maps is essential. 

• Stationery materials for preparing route on map are needed. Different coloured pens, sellotape, scissors, etc.

• If the map is lost or damaged it will not be replaced by the organisers.

EQUIPMENT

 

Click HERE for the list of Compulsory Competitor Equipment (download & save a copy)

COMPETENCY REQUIRED

• At least one member of the team must be capable of navigating by compass and map. The team must be able to orientate a map, identify grid references on a map, take a bearing between two points on a map, and understand the impact of magnetic declination.

• The teams must be able to describe what their team would do if it becomes lost.

• At least one member of the team should have experience in basic First Aid.

• All team members must be suitably competent in all disciplines included in the event as specified by the race organizer and be able to complete the event without any assistance from any person other than own team members.

• The following Kayaking Skills must be mastered: managing a capsized craft in deep water; righting and emptying a craft in deep water; getting back in and continuing paddling.

• Swimming 100m of any stroke.

• There will be no competency checks at registration. By entering this event, teams acknowledge that they are competent in all the skills required to complete an event of this nature.

PERSONAL RESPONSIBILITY

• I understand and acknowledge that participating in this event is a dangerous activity. I am aware and understand the activities I will be involved in. I am aware of the hazards involved and acknowledge that there is always risk of injury (including permanent injury, mental injury, paralysis and death). In my judgment I have sufficient competence, knowledge, common sense, experience, survival skills and equipment to participate in all the event activities in a manner safe to myself and others.
• I understand and agree that, in the first instance, I am responsible for the provision of first aid to myself and those around me, I know and accept that rescue by the organisers, or emergency services, may not be possible immediately (e.g.: Night, rain, equipment failure, other rescue etc.)
• If I get to a point in the course that I believe the level of inherent risk is unacceptable for me, and I am not confident in completing it safely, it is my responsibility to take action. I must choose an alternate route, avoid the hazard, or even withdraw from that leg or the race. I accept this self-responsibility.
• Use common sense to “assess” areas for personal safety.
• I and my whole team have read this paragraph, understand it and indemnify the event organiser against all claims.

EVENT RULES & REGULATIONS

1.  Team

• The event must be started and completed by the entire team.
• All members of the team must be within visual and hearing distance of all other members of their team at all times, i.e. spread over no more than 100m.
• No substitutions during the race will be allowed.
• The team is to complete the entire event without any assistance.
• Teams receiving any form of assistance, including medical assistance, whilst not in a transition area, will be penalised.
• Teams are required to pass through all transitions and checkpoints in the order designated by the Organiser.
• Teams will visit designated transitions areas to change racing disciplines, refill their supplies, change clothing and gear, and sleep if necessary.
• Teams only have to carry compulsory gear but are welcome to take more equipment if needed.
• All team members are required to pass through all transitions and checkpoints together. At these check points, which will be indicated by a board displaying a letter of the alphabet, any team member is to clearly mark the letter on the team passport.
• Checkpoints must be done in numerical order.
• Race marshals may request the passport for inspection. Failure to mark any transition or checkpoint on the passport will result in the team to be moved down the rankings, unless the team returns to the missed transition or checkpoint in full complement,
• Inspection may take place at any point in the race. Teams will have to report to an official for equipment inspection on request.

 

2. Support Crew

• No Team support members will be required. Supporters are welcome to support their team’s progress at designated viewpoints. These areas will be indicated at race briefing.
• The best way to follow your team’s progress is to become a volunteer race official. Contact race organisers for more information.
• No physical support is allowed.
• Supporters may provide moral support in any transition areas.
• Supporters are to have read these Standard Rules and Regulations as well as the Event Specific Rules.

 

3. General Rules

• Any individual, male or female, will be barred from all events for life if found to have used physical violence during the course of the event.
• Abusive language will not be tolerated. Persons wishing to express outrage will do so in a controlled manner through their team captain only.
• Teams crossing the finish will be given a “line finish position”. This is pending the outcome of illegal substance test results, complaints and/or any further information coming to the organisers’ knowledge.
• The first team to complete the event, having complied with all rules and regulations and time penalties taken into consideration, will be considered the winning team.
• Any abuse of or disregard for instructions given by race marshals to any team member, will result in immediate disqualification and a disciplinary hearing at the end of the race. The disciplinary hearing may result in additional penalties.
• If a team member withdraws the team may continue, but will be unofficial. If more than two team members withdraw, the rest of the team must withdraw.

 

4. Medical Assistance

• Medical crews will be available for non-emergency medical treatment and consultation within transition areas when available.
• Medical treatment within transition areas is limited to basic first aid and advice. Should a racer require advanced life support, active fluid replacement therapy (IV), the administration of any oral or intravenous drug, then that racer, subject to the Race Director’s final decision, will be prevented from continuing with the event.
• The medical crew has the authority, on confirmation of the Race Director, to withdraw a racer from an event should the racer’s further participation in the event possibly result in permanent injury, disability or death to the racer or his/her teammates.
• Racers are obliged to carry the team’s personal medications in the team first aid kit or on the person concerned. The medical crew will not be on hand to supply personal medication should the team concerned have failed to supply their own.
• The medical crew will provide immediate emergency treatment and stabilisation. Should a racer require transport by road or air ambulance, the cost of any transport out of the race environment will be carried by the patient
• Racers are strongly advised to take appropriate insurance against the costs of emergency evacuations and repatriation.

 

5. Complaints & Appeals

• All complaints and/or queries are to be directed through the team captain. Only the captain is allowed to direct questions, objections and complaints to the organisers and/or their Management Team.
• In the event of there being discrepancies in finishing positions resulting from such reports and/or complaints, the Prize Giving will only take place after a verdict has been reached by the Race Director.
• Positions announced at the Awards Ceremony are subject to any further findings brought to the attention of the organisers.
• Any team wishing to appeal or complain any aspect of the event can do so. Complaints are to be received by the Race Director within 24 hour of the team crossing the finish line. Complaints may only be made with first-hand knowledge. No second-hand reports will be accepted or considered.  Appeals regarding decisions are to be received by the Race Director within 1 hour of the decision.
• The Event Organiser, as advised by senior marshals, will consider appeals.

 

 

6. Time Penalties

• Time penalties will be awarded by the race director for offences. The penalties will be calculated to nullify any advantage a team has derived from the specific transgression.
• Any team transgressing the 100 meter, visual and hearing distance rule will receive a time penalty.
• Any team found not to be equipped with the compulsory equipment, as specified, during a kit inspection, will not be allowed to start the event.
• Any team found not to be equipped with the compulsory equipment during the race will be penalised.
• Any team found to have transgressed the rules and regulations of the event and/or acting contrary to the spirit of the event will be penalised.
• All penalties to be served at last transition. Teams will be placed in the penalty box after completing their transition to serve their time penalty before commencing on the last leg.

 

7. Spirit of the Event

• Not cheating with regard to the rules and regulations of this event and the sport.
• Where one team finds another in need of medical attention – they must stop to assist.
• Abiding by the rules and regulations of this event and sport.
• Being eco-friendly, polite and prepared to assist a fellow man in need.
• Not misleading organisers and/or marshals with inaccurate/incomplete information.
• Not removing checkpoints, their illuminating devices or signage of any sort.

 

ECO AWARENESS

Teams are to adhere to the following stipulations at all times:

• All waste is to be carried to the closest transition or checkpoint for disposal.

• Human waste is to be buried between 20 and 25cm below the soil surface.

• Picking of flowers, cutting of walking sticks and/or any damage to the natural vegetation (even though they might appear to be dead) is prohibited.

• The making of fires, whatever the circumstances and no matter how small, are prohibited along the entire route.

• No tree, rock, etc. may be defaced in any manner.

• Be polite and courteous to local inhabitants. Pass quietly through settlements, especially at night.

The transgression of any of the above will render the entire team liable to disqualification.

PRIZES AND AWARDS FOR THIS EVENT

• Winning team in each category will receive a trophy.
• All team members will receive an event shirt and finisher medals.